ALLC Committee Meeting 210700

Association for Literary and Linguistic Computing Committee
Minutes of Committee meeting, July 2000
Committee Meeting of the Association for Literary and Linguistic Computing held at the University of Glasgow 21 July 2000 at 2.10 pm

Present: Harold Short (Chair), Jean Anderson (Treasurer), Lisa Lena Opas-Hänninen (Secretary), Antonio Zampolli (President), Marilyn Deegan, Laszlo Hunyadi, David Robey, John Dawson
It was decided that the fourth item on the agenda would be dealt with first, since Lorna Hughes was waiting to present it to the Committee.

1.   Conference 2001
Lorna Hughes reported on the arrangements for the conference, which seemed to be well under control. The registration fees for the conference will be USD 160 for members and USD 225 for non-members. The Programme Chair will be John Lavagnino and the other ACH members on the Programme Committee will be Matt Kirschenbaum, Julia Flanders and Neil Freistadt. It was pointed out that the flyers and other material for the conference should be run past both organizations. Jean ALLC and the Chair will sort out the last ALLC member.
2.   Attendance
Apologies for absence were received from Lou Burnard, Elizabeth Burr, Thomas Rommel, Espen Ore and Stuart Lee.

3.   Minutes and matters arising
The minutes of the previous meeting were accepted as an accurate record of the meeting. There were some matters arising from the minutes.
(i) With respect to the Association archives (2) the Chair reported that there has been a move within the archives at King's and thus matters have not been able to progress quite a quickly as we had hoped.
(ii) With respect to the cooperation between ACO*Hum and the Association (11), the Chair reported that he and Koenraad de Smedt will be going to Brussels to talk about future activities.
(iii) With respect to various initiatives for the future (2) the Chair also reported that various proposals to funding agencies will be sent.

4.   Conference 2000

Jean Anderson reported that there are at present 190 delegates at the conference and everything is running smoothly. The Committee wishes to record its appreciation to Jean Anderson and Fiona Tweedie and the Programme Committee for all their work. Greetings are also sent to Paul Fortier with our best wishes for a speedy recovery.

5.   Reports
Chair: The Chair noted that the Committee meeting in April was very productive. He also expressed his thanks to Jean Anderson and Lisa Lena Opas-Hänninen for the work that they have done over the past year and to Marilyn Deegan and Stuart Lee for all their efforts with the journal.

Treasurer: The Treasurer reported a healthy balance in the accounts. Some money is still being spent on the workshop scheme this year. She also noted that she will be seeking some financial advice on how to best place the money. She has also looked into the charitable status of the Association and the regulations that go with this. The Officers are the trustees of the charity and thus she recommends that we employ an independent examiner to look into the accounts. She intends to look more closely into this matter and report again on it at the next mid-year meeting. The Committee accepted the Treasurer's report on the accounts.

Secretary: The Secretary reported on the updating of the website, which has come along nicely. She also noted some of the missing information and asked Committee members to provide it. As per usual, she will give a full report on the membership figures at the AGM.

Journal: Marilyn Deegan reported on the journal and noted that they are still trying to map out a fuller list of regional editors. She reported on the state of affairs re looking for a new reviews editor, noting that some names had been proposed. It was thought that perhaps a sum of £350 towards attending the annual conference would be a suitable remuneration for the new reviews editor. The Committee also decided to pay all expenses for Fiona Tweedie to attend the New York conference in gratitude for her hard work over the years. The Committee also expresses its thanks to Marilyn Deegan and Stuart Lee for their good work on the journal.

6.   Elections
President: Antonio Zampolli was confirmed as President of the Association.
Chair: Harold Short was unanimously elected Chair.
Secretary: Lisa Lena Opas-Hänninen was unanimously elected Secretary.
Treasurer: Jean Anderson was unanimously elected Treasurer.
Members: Michael Sperberg-McQueen, Lou Burnard and Paul Fortier were unanimously elected for another term. Elizabeth Burr was unanimously elected a co-opted member.

7.   Membership and Publicity
It was agreed that the website should include information on the bursary award winner: name, institution, title of paper and a link to the abstract of the paper. The Busa committee is meeting later during the week and the award will be given in New York. It was also agreed that the website should include a section on Busa award winners. There will also be a directory for committee matters on the website, which will have no public links to it. The ALLC flyer is coming along and it was agreed that Louise Heininck will be asked to do the layout of the flyer. Marilyn Deegan has received an electronic version of the members list from OUP but the Committee still wishes to look into whether the members are in favour of making it public.

9.   Formal Association documentation
The Chair will review the conference proceedings and their publication with Allen Renear. Revision of the Constitution is still underway.

10.   TEI update
Antonio Zampolli reported on the state of establishing the consortium and the legal and practical questions related to it. There will be 6 members, three in the US and 3 in Europe. A transition meeting will be held when the governing board is given over to the Consortium. It was agreed that the Association should not transfer the right to the copyright to the Consortium. The Committee agrees that the incorporation of the Consortium in the US should go ahead. The ALLC delegates on the Steering Committee are empowered to deal with all other issues related to this matter.

11.   ACO*Hum
The Chair reported on the current work of ACO*Hum, which will be completed in November.

12.   Funding Inititatives
(i) The state of our funding initiatives was discussed generally.
(ii) The Chair reported on the workshop in Thessaloniki.
(iii) The Chair is due to write up a proposal for the special projects fund.
(iv) Lou Burnard, Stuart Lee and Jean Anderson are due to write up a proposal for the graduate prize.

13.   Conference 2002
It was agreed that this matter should be discussed at this point since the presenters were waiting. The Committee received two bids for the conference in 2002. The first from University College Cork, Ireland (presented by Peter Flynn and Mavis Cournane) and the second from Karl-Eberhards Universität Tübingen (presented by Wilhelm Ott). The Committee wishes to record that it found this a very difficult decision. It decided, however, to invite Tübingen to hold the conference in 2002, but would like to encourage Cork to consider submitting for 2004.

14.   Any Other Business
The Committee decided to purchase £500 worth of promotion and publicity services for the ALLC at the conference of the International Quantitative Linguistics Association, to be held in Prague in August.

It was decided that the mid-year Committee meeting would be held around the 15-17 of December. The Officers will look into the possibility of holding it in Finland.

The meeting was adjourned at 6 p.m.

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Association for Literary and Linguistic Computing Committee Minutes of Committee meeting, July 2000 Committee Meeting of the Association for Literary and Linguistic Computing held at the University of Glasgow 21 July 2000 at 2.10 pm Present: Harold Short (Chair), Jean Anderson (Treasurer), Lisa Lena Opas-Hänninen (Secretary), Antonio Zampolli (President), Marilyn Deegan, Laszlo Hunyadi, David Robey, John Dawson It was decided that the fourth item on the agenda would be dealt with first, since Lorna Hughes was waiting to present it to the Committee. 1. Conference 2001 Lorna Hughes reported on the arrangements for the conference, which seemed to be well under control. The registration fees for the conference will be USD 160 for members and USD 225 for non-members. The Programme Chair will be John Lavagnino and the other ACH members on the Programme Committee will be Matt Kirschenbaum, Julia Flanders and Neil Freistadt. It was pointed out that the flyers and other material for the conference should be run past both organizations. Jean ALLC and the Chair will sort out the last ALLC member. 2. Attendance Apologies for absence were received from Lou Burnard, Elizabeth Burr, Thomas Rommel, Espen Ore and Stuart Lee. 3. Minutes and matters arising The minutes of the previous meeting were accepted as an accurate record of the meeting. There were some matters arising from the minutes. (i) With respect to the Association archives (2) the Chair reported that there has been a move within the archives at King's and thus matters have not been able to progress quite a quickly as we had hoped. (ii) With respect to the cooperation between ACOHum and the Association (11), the Chair reported that he and Koenraad de Smedt will be going to Brussels to talk about future activities. (iii) With respect to various initiatives for the future (2) the Chair also reported that various proposals to funding agencies will be sent. 4. Conference 2000* Jean Anderson reported that there are at present 190 delegates at the conference and everything is running smoothly. The Committee wishes to record its appreciation to Jean Anderson and Fiona Tweedie and the Programme Committee for all their work. Greetings are also sent to Paul Fortier with our best wishes for a speedy recovery. 5. Reports Chair: The Chair noted that the Committee meeting in April was very productive. He also expressed his thanks to Jean Anderson and Lisa Lena Opas-Hänninen for the work that they have done over the past year and to Marilyn Deegan and Stuart Lee for all their efforts with the journal. Treasurer: The Treasurer reported a healthy balance in the accounts. Some money is still being spent on the workshop scheme this year. She also noted that she will be seeking some financial advice on how to best place the money. She has also looked into the charitable status of the Association and the regulations that go with this. The Officers are the trustees of the charity and thus she recommends that we employ an independent examiner to look into the accounts. She intends to look more closely into this matter and report again on it at the next mid-year meeting. The Committee accepted the Treasurer's report on the accounts. Secretary: The Secretary reported on the updating of the website, which has come along nicely. She also noted some of the missing information and asked Committee members to provide it. As per usual, she will give a full report on the membership figures at the AGM. Journal: Marilyn Deegan reported on the journal and noted that they are still trying to map out a fuller list of regional editors. She reported on the state of affairs re looking for a new reviews editor, noting that some names had been proposed. It was thought that perhaps a sum of £350 towards attending the annual conference would be a suitable remuneration for the new reviews editor. The Committee also decided to pay all expenses for Fiona Tweedie to attend the New York conference in gratitude for her hard work over the years. The Committee also expresses its thanks to Marilyn Deegan and Stuart Lee for their good work on the journal. 6. Elections President: Antonio Zampolli was confirmed as President of the Association. Chair: Harold Short was unanimously elected Chair. Secretary: Lisa Lena Opas-Hänninen was unanimously elected Secretary. Treasurer: Jean Anderson was unanimously elected Treasurer. Members: Michael Sperberg-McQueen, Lou Burnard and Paul Fortier were unanimously elected for another term. Elizabeth Burr was unanimously elected a co-opted member. 7. Membership and Publicity It was agreed that the website should include information on the bursary award winner: name, institution, title of paper and a link to the abstract of the paper. The Busa committee is meeting later during the week and the award will be given in New York. It was also agreed that the website should include a section on Busa award winners. There will also be a directory for committee matters on the website, which will have no public links to it. The ALLC flyer is coming along and it was agreed that Louise Heininck will be asked to do the layout of the flyer. Marilyn Deegan has received an electronic version of the members list from OUP but the Committee still wishes to look into whether the members are in favour of making it public. 9. Formal Association documentation The Chair will review the conference proceedings and their publication with Allen Renear. Revision of the Constitution is still underway. 10. TEI update Antonio Zampolli reported on the state of establishing the consortium and the legal and practical questions related to it. There will be 6 members, three in the US and 3 in Europe. A transition meeting will be held when the governing board is given over to the Consortium. It was agreed that the Association should not transfer the right to the copyright to the Consortium. The Committee agrees that the incorporation of the Consortium in the US should go ahead. The ALLC delegates on the Steering Committee are empowered to deal with all other issues related to this matter. 11. ACOHum The Chair reported on the current work of ACOHum, which will be completed in November. 12. Funding Inititatives (i) The state of our funding initiatives was discussed generally. (ii) The Chair reported on the workshop in Thessaloniki. (iii) The Chair is due to write up a proposal for the special projects fund. (iv) Lou Burnard, Stuart Lee and Jean Anderson are due to write up a proposal for the graduate prize. 13. Conference 2002 It was agreed that this matter should be discussed at this point since the presenters were waiting. The Committee received two bids for the conference in 2002. The first from University College Cork, Ireland (presented by Peter Flynn and Mavis Cournane) and the second from Karl-Eberhards Universität Tübingen (presented by Wilhelm Ott). The Committee wishes to record that it found this a very difficult decision. It decided, however, to invite Tübingen to hold the conference in 2002, but would like to encourage Cork to consider submitting for 2004. 14. Any Other Business The Committee decided to purchase £500 worth of promotion and publicity services for the ALLC at the conference of the International Quantitative Linguistics Association, to be held in Prague in August. It was decided that the mid-year Committee meeting would be held around the 15-17 of December. The Officers will look into the possibility of holding it in Finland. The meeting was adjourned at 6 p.m.
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