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Association for Literary and Linguistic Computing Committee Minutes of the ALLC Committee Meeting held at Göteborg, Sweden, June 10-11 2004 Agenda
In the absence of the Chair the Secretary opened the meeting at 14.30. 1. Attendance Apologies for absence were received from Harold Short (Chair), Thomas Rommel, and Michael Sperberg-McQueen. 2. Minutes and matters arising The minutes of the previous Committee meeting were accepted as a true record. There were no matters arising. 3. Election of President David Robey was proposed, seconded and unanimously elected President of the Association. His term is three years. David Robey thanked the Committee for their support and took over as Chair of the Committee meeting. 4. Election of Officers Harold Short was proposed, seconded and unanimously elected Chair. Lisa Lena Opas-Hänninen was proposed, seconded and unanimously elected Secretary and Jean Anderson was proposed, seconded and unanimously elected Treasurer. 5. Election of Committee members The outgoing Committee members were Elisabeth Burr, Laszlo Hunyadi and David Robey. John Dawson had indicated that he wished to step down as Committee member. The Secretary had received nominations and seconds for the following: Elisabeth Burr, Laszlo Hunyadi, Liliane Gallet-Blanchard and Alejandro Bia. Elisabeth Burr and Laszlo Hunyadi were re-elected for a three-year term. Liliane Gallet-Blanchard was elected for a three-year term to replace David Robey. Alejandro Bia was elected for a one-year term to replace John Dawson. It was decided that item 12, the ADHO working party would be moved up and be discussed first, since it will need time. 12. ADHO working party Lorna Hughes reported that so far the ADHO working party had drafted procedural guidelines, guidelines for conferences and publications principles, all of which she distributed at this time to the Committee. David Robey began by clarifying what decisions we need to take and when. It seems that we should take a decision on IFDISH (previously called ADHO) at Victoria. Now we need to reach some kind of provisional agreement on how we wish to proceed and present that at the AGM next week. It was decided that we will devote the mid-year meeting in Scotland to the issue of IFDISH. The conference protocol needs resolving by the end of this year. We will take it to the AGM with recommendations. We should have agreement in principle but it will be subject to finalizing at the mid-year meeting. ACH is still without funding in the interim. We will make a payment this year again, but we will decide on figures at the mid-year meeting. Should ACH be in dire need of funds prior to that, the Committee authorizes the executive to organize the matter. Lorna Hughes pointed out that we need to make sure that procedural guidelines are also being discussed. A lengthy discussion on the ownership of the journal and implications of the process ensued. The general feeling was that the matter needed much discussion before any action was to be taken. Harold Short had relayed to David Robey that the hoped that an interim IFDISH Board would be set up. There was a coffee break at 16.00. During the coffee break item 10.1, the 2004 Conference, was discussed since Jan-Gunnar Tingsell had arrived to give his report. 10. Conferences 10.1 The 2004 Conference Jan-Gunnar Tingsell reported that there had been 158 proposals for papers and 86 were accepted. At this point there were 180 registrations. He also gave a brief report on the Opening Ceremony, describing the order of events and speakers on behalf of the University. The Committee thanked Jan-Gunnar Tingsell for all his work and looked forward to a successful conference. The meeting resumed at 16.40. 10.2 The 2005 Conference Alejandro Bia reported that the Programme Committee is meeting on Monday. The 2005 Programme Committee comprises Alejandro Bia (Chair), Julia Flanders, Susan Schreibman, Ray Siemens, Simon Horobin, Lisa Lena Opas-Hänninen, Michael Sperberg-McQueen and Concha Sanz-Miguel. 10.3 The 2006 Conference An indication of willingness to host the conference at the Sorbonne had been received by the Treasurer from Liliane Gallet-Blanchard and Marie-Madeleine Martinet. This was provisionally accepted, with the proviso that they come to the mid-year meeting in Glasgow and present a formal bid for final acceptance. The ALLC members on the 2006 Programme Committee were nominated: Lisa Lena Opas-Hänninen, Alejandro Bia, Simon Horobin and Paul Fortier. 10.4 Conference protocols It was agreed that Committee members would read them overnight and they would be discussed the next day. At this point we would only seek membership agreement on these protocols in broad lines but acceptance would be subject to finalization by the Committee in December. 6. Chair's Report In the Chair’s absence his report was circulated and read by the Committee. 7. Secretary's Report The Secretary reported on the problems with OUP in getting a membership list that is up to date. She had received a list dated March 2004 that claimed to be a list of all members in 2003 as at March 2004. However, since most of the Committee members were missing from that list, the Secretary wrote to all Committee members asking for confirmation of payment of their membership and their subscription numbers. It emerged that the Committee members missing from the list had indeed paid and had the relevant information to confirm it. She is in the process of sorting this mess out with OUP. 8. Treasurer's Report The Treasurer presented the audited accounts including the balance sheets. The finances of the Association continue to be healthy and we are spending more than previously, which is good. 9. Communications of the Association 9.1. Journal The Editor, Marilyn Deegan, reported that the journal is now on time. There have been a healthy amount of good submissions and she has a good set of reviewers. The issue of publication of the Journal will be discussed later. 9.2. Humanist A written report from Willard McCarty was received. 9.3. Computing in the Humanities Working Papers (CHWP) There was nothing to report on this item. 9.4. Web site There was nothing to report on this item. 9.5. ALLC Archives There was nothing to report on this item. 11. Journal publisher Marilyn Deegan reported on this item. The Association had bids from Blackwell’s and OUP. Both bids are good, Blackwell’s offer the same financial deal as we have at present but OUP are offering us a better financial deal. Both publishers have offered a good electronic presence. Blackwell’s are offering to set up a digital humanities portal. Both publishers are offering a 20% discount on their books. OUP want to make a big issue of 20 years of LLC. It was agreed that when the presentations are given Marilyn will lead the questions to the publishers. The OUP team are lead by Clare Morton and the Backwell’s team by Vicky Whittaker. 13. Association initiatives 13.1. TEI There was nothing to report on this item. 13.2. Busa Award The Busa Award in 2004 went to Professor Susan Hockey. It was agreed that Espen Ore and Lisa Lena Opas-Hänninen would be the ALLC representatives on the Busa Award Committee for 2007. 13.3. Bursaries Jean Anderson reported that 5 bursaries were awarded for this year’s conference. 13.4. Workshops There had been a good TEI workshop at the CLIP meeting in December. 13.5. Student Prize Nothing to report. 13.6. Project Support It was noted that we should encourage people to make proposals. 13.7. Humanities education There was nothing to report on ACOHUM. Elisabeth Burr reported on CHIME. 13.8. Zampolli memorials The question of a Zampolli prize was put forward. It was decided to put it to IFDISH to take forward. Otherwise we will consider taking it forward ourselves. It was also noted that we need to check with Nicoletta Calzolari before going ahead with anything. It was also decided that we should do a special issue of LLC on Antonio’s interests in literary and linguistic computing. The next issue of the ELRA Bulletin is dedicated to Zampolli. 14. New Initiatives 14.1. Multilingual coverage It was decided that the Secretary and the Treasurer would sort out the issue of multilingualism on our own website, bearing in mind how much money it is worth spending on this issue. 14.2. Digital library developments There was nothing to report on this. 14.3. Cultural heritage: institutions and projects There was nothing to report on this. 14.4. Accreditation and affiliation David Robey noted that this is an interesting issue and he would be taking this forward. 15. Any other business It was agreed that the mid-year Committee meeting would be held in Glasgow 3-5.12.2004 The Chair closed the meeting at 18.30 pm. The meeting was reconvened at 9.00 am on Friday. 11. Journal Publisher (continued) The first item on the agenda for Friday was the presentations by Blackwell’s and OUP (in that order), which finished at 11.15. The proposals were then discussed. Several issues were raised during the discussions: the web presence, the finances, and membership management. The issue of a portal was also discussed and the general feeling was that the IFDISH publishing committee look into it as an activity apart from the publisher. Marilyn Deegan then proposed tat we stay with OUP but that we negotiate on the points that we are unclear on and on both membership management and marketing. David Robey summarized the general feeling in the Committee: We are broadly speaking satisfied that the OUP bid is the better one; 12. ADHO working party (IFDISH) It was agreed that the ALLC retains the ownership of the journal, at least for the immediate future. However, the ALLC will distribute monies to the ACH according to membership. It was also agreed that before any final decisions can be taken the “prenuptuals” or exit clauses must be sorted out. David Robey gave the timetable for the IFDISH discussions. We should aim for this time next year to put forward a final decision to the ALLC membership. It was agreed that a Steering Committee be set up and a payment be made to the ACH in December. It was agreed that we ask the Steering Committee to come up with proposals to the December meeting. It was decided that the Publications coordinator would be Marilyn Deegan. It was agreed that the Conference coordinator would be Julia Flanders and that the IFDISH Steering Committee proceeds with implementing the conference protocols; they will be implemented in 2006. It was agreed that Elizabeth Burr’s paper regarding the multilinguality issue should be committed to the Steering Committee. It was agreed that we would spend up to £3000 on the translation of the relevant parts of the website. David Robey closed the meeting at 12.25 |
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