Association for Literary and Linguistic Computing Committee Minutes of the ALLC Committee Meeting held at Athens, Georgia, USA, 29th May 2003 Agenda 1. Attendance 2. Minutes and Matters arising 3. Chair's Report 4. Secretary's Report 5. Treasurer's Report 6. Election of Officers 7. Election of Committee Members 8. Communications of the Association Journal Humanist Computing in the Humanities Working Papers (CHWP) Web site ALLC Archives 9. Conferences 2003 2004 2005 Conference Protocols: working party 10. Association Initiatives TEI Busa Award Bursaries Workshops Student Prize Project Support Humanities Education (ACOHUM and CHIME) 11. New Initiatives Multilingual coverage Digital library developments Cultural heritage: institutions and projects Accreditation and affiliation 13. Any other business Present: Harold Short (Chair), Lisa Lena Opas-Hänninen (Secretary), Paul Fortier, Espen Ore, Michael Sperberg-McQueen, Elisabeth Burr, Laszlo Hunyadi, Marilyn Deegan The Chair opened the meeting at 10.10. 9.2 The Chair welcomed Bill Kretzschmar to the meeting. Bill reported on the conference. There are about 160 registered participants this year. World events seem to have had an effect on the participation, people are loath to travel and one speaker had to withdraw because of SARS. Otherwise the conference is running smoothly. The Committee expressed its thanks to Bill for his efforts in organising the conference. 1.   Attendance Apologies for absence were received from Antonio Zampolli, Jean Anderson, Lou Burnard, John Dawson, David Robey and Thomas Rommel. Antonio is still not well and the Committee sends its best wishes to him for his recovery. 9.3 Conference 2004 The Chair welcomed Jan-Gunnar Tingsell to the meeting. The Chair of the Programme Committee, Laszlo Hunyadi, reported on the work of the committee. He said that the conference announcement should be out soon and the Call for Papers will follow. Jan-Gunnar Tingsell reported that the conference in Gothenburg would be 11-16 June 2004 (Friday-Wednesday). He is receiving support from the English Department and the Library. The Faculty of Humanities will support the conference by providing 10% of the budget. There will be excursions on Sunday and the banquet will be held on the Saturday. Harold Short and Elizabeth Burr will look for funding from other sources, esp. with respect to the multilinguality issue. The Secretary also referred to the previous minutes regarding the multilinguality issue and archives. Jan-Gunnar Tingsell said he would organise an open house, that participants could visit departments and projects within the university. There will also be a family programme. He distribution of flyers was also discussed. A lengthy discussion on the issue of multilinguality ensued. The issue of putting up multilingual abstracts on the website was also discussed. 8.2 Humanist Willard McCarty reported on the Humanist. The list has grown by 300 members since last year. He also noted that there has been a serious problem in that all accented characters have been removed from the messages, but that this has now been dealt with. Willard thinks that Humanist could be used more to the advantage of the Association and encouraged us to think about this. The Committee extends its thanks to Willard McCarty for all his efforts in the maintaining of Humanist. 2.   Minutes and matters arising A lengthy discussion on multilingual matters arose. The issue of the use of English, German, French, Spanish, Italian and the local language of the host country at conferences was discussed. The majority were willing to take the risk and allow submissions in these languages. Laszlo Hnuyadi said he would convey the Committee’s feelings to the Programme Committee. 3.   Chair's report The Chair reported that he had been involved mainly in two things since the last meeting: the ADHO discussions and the publication issue. Both of these will be discussed later, the first under its own item and the second in conjunction with Marilyn Deegan’s report on the journal. 4.   Secretary's report The Secretary reported on the updating of the website; the architecture of the website will be renewed as parts of it will be available in languages other than English and links for switching language will be provided; the problem of the locking system of the url is being dealt with. Obtaining membership figures and names is still not satisfactory although improvements have been made. 5.   Treasurer's report The Secretary presented the Treasurer’s report in her absence. The finances continue to be healthy and expenditure has not increased significantly. The Treasurer would like to impose a deadline on claiming expense for meetings etc. since it makes it rather difficult for her with respect to the auditor if people hand in their claims many months late. The Treasurer also raised the issue of moving the account from a London bank branch to the Bank of Scotland. Michael Sperberg-McQueen moved to do so, Marilyn Deegan seconded and the Committee was unanimously in favour of it. 6. Election of Officers Marilyn Deegan proposed Harold Short as Chair, Lisa Lena Opas-Hänninen seconded it and the Committee elected Harold Short unanimously. Espen Ore proposed Lisa Lena Opas-Hänninen as Secretary, Elisabeth Burr seconded it and the Committee elected Lisa Lena Opas-Hänninen unanimously. Harold Short proposed Jean Anderson as Treasurer, Michael Sperberg-McQueen seconded it and the Committee elected Jean Anderson unanimously. 7. Election of Committee members Lisa Lena Opas-Hänninen proposed Michael Sperberg-McQueen and Paul Fortier for another term as Committee members, Espen Ore seconded it and the Committee elected them unanimously. Harold Short proposed Lou Burnard for another term and Paul Fortier seconded it. As Lou Burnard had not indicated whether he would be willing to serve another term, the Committee decided to elect him provisionally pending his acceptance. The Committee also unanimously elected Lorna Hughes to serve on the Committee as full member should Lou Burnard not accept, and as a co-opted member otherwise. Paul Fortier proposed that the Committee elect Concha Sanchez-Miguel as a co-opted member, Lisa Lena Opas-Hänninen seconded it and the Committee was unanimously in favour of it. It was agreed that the Secretary will ask for nominations for Committee members in conjunction with the publication of the AGM minutes. 8.   Communications of the Association 1) Journal Marilyn Deegan reported on the Journal. She first discussed the Editorial Board. It now consists of the Committee members, the original Editorial Committee and various distinguished people. She also asked for volunteers to referee papers and urged everyone to push for more submissions. With regard to Blackwell’s and the journal, Marilyn Deegan reminded the Committee of the original situation. She and Jean Anderson met with Blackwell’s in October and this was discussed last December. Harold Short and Marilyn Deegan met with Clare Morton at OUP and it seems that OUP are reluctant to lose the journal. On the other hand, Blackwell’s is very attractive: the guarantee the same financial deal and they are offering more services. Marilyn Deegan suggested that we move forward cautiously and take a decision on whether to give notice in December. In the meanwhile we should continue discussions and prepare ourselves for the possibility to move forward. The Committee decided that Marilyn could draft a Request for Proposals. The Committee also congratulated Marilyn Deegan and thanked her for her excellent work. Lisa Lena Opas-Hänninen proposed and Espen Ore seconded that Editorial Expenses be raised to £4000. 3) Computing in the Humanities Working Papers (CHWP) There was nothing to report on this item. 4) Web site This item was discussed in conjunction with the Secretary’s report. 5) ALLC Archives John Dawson sent more boxes of papers to King’s and Espen Ore will send materials from the Bergen conference. Returning back to her Editor’s report, Marilyn Deegan wondered about making Simon Horobin and Edward Van Houtte Assistant Editors. The Committee felt that this was largely a decision she needs to take on the basis that she is the Editor and it affects her work rather than the Committee’s. 9.   Conferences 1) 2002 and Road Map Meeting outcome David Robey had reported that the 2002 conference volume is and was all we would get out of the conference and the Road Map meeting. He had also mentioned that there was a possibility of putting together a series of books (not unlike the Humanities Computing series that Susan Hockey and Nancy Ide edited), but that he would talk to Blackwell’s about it. 2) 2003 3) 2004 These two items had already been discussed. 4) Conference Protocols: working party Harold Short has discussed this with Julia Flanders (ACH) but they came to the conclusion that the ADHO discussions would supersede anything that they drew up, so it would be wise to leave it for the time being. 10.   Association Initiatives 1) TEI Harold Short reported that the TEI now has approximately 2/3 of the number of members that it needs to be viable. The key as far as Europe is concerned is to make sure that any projects that use the TEI should pay for the duration of the project. The next members meeting is in Nancy in November. 2) Busa Award There are several nominations for the award and the Busa Committee will meet during the conference to discuss how to proceed. 3) Bursaries There were 3 applicants and one dropped out. Thus 2 awards were given. It was also noticed that there didn’t seem to be the usual amount of young scholars at the conference. Perhaps we should try and target these people in 2004. 4) Workshops Harold Short had a detailed proposal for a one-week workshop at Rhodes University in Grahamstown. The Committee felt that it would be sensible to try and do something at another university at the same time, given that the costs would be rather high in any event. 5) Student Prize The Committee felt that we should go ahead and select a winner from the Special Issue edited by Edward Van Houtte and Melissa Terras. 6) Project support There have been no applications for this. 7) Humanities Education (ACOHUM and CHIME) Elisabeth Burr and Laszlo Hunyadi are heavily involved in CHIME. A submission has also gone to the EU. 11. New Initiatives 1) ADHO working party The Chair noted that we need to come a decision on principles, i.e. whether we should continue to explore the matter or whether we should bail out now. The Committee decided to discuss the issue up to 5 pm and then decide what to do. Harold Short reported on what had been discussed to date. It was decided to reconvene at 9.30 on Saturday to take a decision on the matter. Everyone was strongly urged to hear the arguments at the open session, which will have taken place by then. 2) Multilingual coverage 3) Digital library developments 4) Cultural heritage: institutions and projects 5) Accreditation and affiliation There was no time to discuss the above matters. 12. Any other business Laszlo Hunyadi invited the Committee to Hungary to Lake Balaton 12-14.12. The meeting will take place on the 13 th and the morning of the 14 th. Arrival should be on the 12 th. The Chair thanked everyone for being present. The meeting closed at 17.05. The Chair thanked everyone for being present. The meeting closed at 17.05. The Committee of the Association for Literary and Linguistic Computing reconvened on Saturday 31.5. 2003 at 9.30 a.m. The Chair opened the meeting at 9.30. There were only two items on the agenda. 1. The ADHO Initiative The general sense in the Committee seems to be that no one is against the idea of joining up with the ACH in some way, but most people are worried about getting it right. A lengthy discussion on the issue ensued and the general feeling was that we should pursue the matter. Marilyn Deegan will join in on the discussion between the two associations to cover the publications aspect. It was also agreed that John Unsworth and Geoffrey Rockwell, who represent the ACH in the matter, should have a say in the issue of whether to go with OUP or Blackwell’s. The Chair also noted that if anyone on the Committee, apart from those appointed to represent us, would like to be more involved in this issue they should get in touch with him. 2. 2005 Conference The conference will be held at the University of Victoria, British Columbia, Canada. It was agreed that the ALLC members on the Programme Committee would be Michael Sperberg-McQueen, Simon Horobin and Lisa Lena Opas-Hänninen. The Chair closed the meeting at 10.10.

030106 PHV