ALLC AGM 240700

Association for Literary and Linguistic Computing
Annual General Meeting, 15 June 2001
Minutes of the Annual General Meeting of the Association for Literary and Linguistic Computing, held at New York University, on Friday, June 15th at 13.00

The Chair opened the meeting at 13.15.
1.   Apologies
Apologies for absence were received from John Dawson, Laszlo Hunyadi, David Robey, Antonio Zampolli and Kurt Gärtner.

2.   Minutes
The minutes of the AGM 2000 were accepted as an accurate record of the meeting.

3.   Matters arising
There were no matters arising.

4.   Conferences
The Chair noted that the current conference has been well organised and has run very smoothly. The meeting expressed its thanks to Lorna Hughes and her team for a memorable conference. Thanks were also extended to John Lavagnino and the Programme Committee for its work.

Wilhelm Ott thanked the Committee for accepting the offer of Tübingen University to host the conference in 2002. He noted that Tübingen was the first university to create an academic post in its Computing Centre to specifically support humanities computing. Thomas Rommel described the medieval town of Tübingen and its surroundings and noted that a flyer has been included in the conference pack this year. The dates of the conference are 24-28.7.2002.

The Programme Committee for the 2002 conference is: David Robey (Chair), Elisabeth Burr (ALLC), Laszlo Hunyadi (ALLC), Michael Sperberg-McQueen (ALLC), Lorna Hughes (ACH), Willard McCarty (ACH), Martha Nell-Smith (ACH) and Wendell Piez (ACH).

The Chair reported that the ACH Council had selected the University of Georgia as the venue for the 2003 conference. It will be in the last week of May.

The Chair reported that the Committee has reviewed general aspects concerning the organisation of the conference. Among other things the issue of possibly appointing the Programme Committee two years in advance has been discussed. After discussions with the ACH it has been agreed to appoint a few members from both associations to review the matter and make recommendations to both associations concerning the conference organisation process.

5.   Officers' Reports
Chair: The Chair noted that there was a printed Chair's Report available for all members to read and it describes the many things that have been done to promote our objectives and the field in general.

Treasurer: The treasurer presented the accounts and noted that the finances are yet again in a healthy state.
Secretary: The Secretary reported that the membership has decreased slightly, reflecting the general trend in funding at universities and across many journals.

6.   Publications
Journal: Marilyn Deegan reported that Stuart Lee stepped down as Associate Editor and Fiona Tweedie as Book Reviews Editor. The meeting joined Marilyn Deegan in thanking them for their work over the past years. She also introduced Simon Horobin and Edward Vanhoutte, the new Reviews Editors.

The Journal continues to extend it horizons within humanities computing. Volume 16 issues 1 and 2 will both have papers from the conference in Glasgow. Volume 17 will also have an electronic version. Marilyn Deegan also reported that OUP continue to be very pleased with the Journal.

Humanist: Willard McCarty reported that the Humanist had around 1000 subscriptions last year and has climbed to about 1200 this current year. Many of the new subscribers seem to be from South America. The discussions on the list have retained their character and it is still a source of much information that is unavailable in libraries and from other sources.

Archives: The Chair reported that the Archivist at King’s College has started work on all the material and a postgraduate will catalogue the material this summer. The Chair also asked anyone who has any material that they think might be of interest with respect to the history of the Association to please pass it on to him.

Website: The new website is under construction and can be found temporarily at http://www.allc.org/new. If any member would like to comment on the website, please send your comments to the Secretary.

7.   TEI Update
Lou Burnard reported on this item. The first Board meeting of the TEI Consortium was held in Bergen this spring. The Consortium is carrying out a membership drive. Elections for the new Council will be held at the end of this year and the Consortium is looking for 6 members to serve on the Council.

A survey is being carried out at this conference and all ALLC members are encouraged to fill out the forms included in the conference pack. The TEI has also been successful in getting a grant from the NHS, among other things to cover the conversion of TEI to XML. A version of this is now out and can be obtained from Lou Burnard or from the desk next to the conference help desk. ALLC members are encouraged to test this version and report any errors.

The TEI officers are at present: John Unsworth (Chair), Antonio Zampolli (Vice-Chair), David Chesnutt (Treasurer), Claus Huitfeldt, Lou Burnard (Co-editor) and Steve DeRose (Co-editor). At present the TEI has 20-25 members. It now has a multi-faceted membership scheme and institutions, projects and individuals are encouraged to join. The benefit of membership is, of course, the ability to influence the development of the TEI.

8.   Association Initiatives
Publicity: The Chair reported that the Association publicity leaflet has now been printed (it was included in the conference packs). The meeting wished to thank and record its appreciation to Louise Heininck and Marilyn Deegan for their efforts on this. The Association will carry out a publicity drive by sending the leaflet to conferences, etc. The Committee welcomes any ideas and suggestions that members may have and asks those members to contact the Secretary.

Bursary Scheme: There were 5 winners again this year. Their names, institutional affiliations and abstracts of their papers can be found on the ALLC website.

Student Prize: The Chair reported that a student prize competition will be announced within the next few weeks. The first competition will take place during the coming 12 months and the prize will be presented at the conference in Tübingen.

Workshop Scheme: The Chair reported on the first workshop, held in Thessaloniki last year. Under the scheme the Association provides support for such workshops but expects the host organisation to cover some of the expenses. The Committee anticipates three different kinds of workshops: brief general introductions to humanities computing, short workshops on specialised topics, and longer workshops with substantial practical components.

Project Support Scheme: This scheme needs more work, but the Committee hopes to be able to announce it in the near future. Details of the scheme will appear on the website.

9.   Any Other Business
Willard McCarty brought up the question of ties between scholarly organisations and asked the meeting to consider possibilities for forming such ties. As an example he mentioned the newly formed tie between the Linguistic Society of America and the ACH; Cathy Ball (Georgetown University) is now the LSA representative on the ACH.

The meeting discussed the matter and thought that this was a good idea. Members are encouraged to consider organisations that they think might be beneficial to the ALLC (perhaps organisations that they themselves are members of). A minimal tie might take the form of a link to the other organisation’s website.

The meeting was closed at 14.15.

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Association for Literary and Linguistic Computing Annual General Meeting, 15 June 2001 Minutes of the Annual General Meeting of the Association for Literary and Linguistic Computing, held at New York University, on Friday, June 15th at 13.00 The Chair opened the meeting at 13.15. 1. Apologies Apologies for absence were received from John Dawson, Laszlo Hunyadi, David Robey, Antonio Zampolli and Kurt Gärtner. 2. Minutes The minutes of the AGM 2000 were accepted as an accurate record of the meeting. 3. Matters arising There were no matters arising. 4. Conferences The Chair noted that the current conference has been well organised and has run very smoothly. The meeting expressed its thanks to Lorna Hughes and her team for a memorable conference. Thanks were also extended to John Lavagnino and the Programme Committee for its work. Wilhelm Ott thanked the Committee for accepting the offer of Tübingen University to host the conference in 2002. He noted that Tübingen was the first university to create an academic post in its Computing Centre to specifically support humanities computing. Thomas Rommel described the medieval town of Tübingen and its surroundings and noted that a flyer has been included in the conference pack this year. The dates of the conference are 24-28.7.2002. The Programme Committee for the 2002 conference is: David Robey (Chair), Elisabeth Burr (ALLC), Laszlo Hunyadi (ALLC), Michael Sperberg-McQueen (ALLC), Lorna Hughes (ACH), Willard McCarty (ACH), Martha Nell-Smith (ACH) and Wendell Piez (ACH). The Chair reported that the ACH Council had selected the University of Georgia as the venue for the 2003 conference. It will be in the last week of May. The Chair reported that the Committee has reviewed general aspects concerning the organisation of the conference. Among other things the issue of possibly appointing the Programme Committee two years in advance has been discussed. After discussions with the ACH it has been agreed to appoint a few members from both associations to review the matter and make recommendations to both associations concerning the conference organisation process. 5. Officers' Reports Chair: The Chair noted that there was a printed Chair's Report available for all members to read and it describes the many things that have been done to promote our objectives and the field in general. Treasurer: The treasurer presented the accounts and noted that the finances are yet again in a healthy state. Secretary: The Secretary reported that the membership has decreased slightly, reflecting the general trend in funding at universities and across many journals. 6. Publications Journal: Marilyn Deegan reported that Stuart Lee stepped down as Associate Editor and Fiona Tweedie as Book Reviews Editor. The meeting joined Marilyn Deegan in thanking them for their work over the past years. She also introduced Simon Horobin and Edward Vanhoutte, the new Reviews Editors. The Journal continues to extend it horizons within humanities computing. Volume 16 issues 1 and 2 will both have papers from the conference in Glasgow. Volume 17 will also have an electronic version. Marilyn Deegan also reported that OUP continue to be very pleased with the Journal. Humanist: Willard McCarty reported that the Humanist had around 1000 subscriptions last year and has climbed to about 1200 this current year. Many of the new subscribers seem to be from South America. The discussions on the list have retained their character and it is still a source of much information that is unavailable in libraries and from other sources. Archives: The Chair reported that the Archivist at King’s College has started work on all the material and a postgraduate will catalogue the material this summer. The Chair also asked anyone who has any material that they think might be of interest with respect to the history of the Association to please pass it on to him. Website: The new website is under construction and can be found temporarily at http://www.allc.org/new. If any member would like to comment on the website, please send your comments to the Secretary. 7. TEI Update Lou Burnard reported on this item. The first Board meeting of the TEI Consortium was held in Bergen this spring. The Consortium is carrying out a membership drive. Elections for the new Council will be held at the end of this year and the Consortium is looking for 6 members to serve on the Council. A survey is being carried out at this conference and all ALLC members are encouraged to fill out the forms included in the conference pack. The TEI has also been successful in getting a grant from the NHS, among other things to cover the conversion of TEI to XML. A version of this is now out and can be obtained from Lou Burnard or from the desk next to the conference help desk. ALLC members are encouraged to test this version and report any errors. The TEI officers are at present: John Unsworth (Chair), Antonio Zampolli (Vice-Chair), David Chesnutt (Treasurer), Claus Huitfeldt, Lou Burnard (Co-editor) and Steve DeRose (Co-editor). At present the TEI has 20-25 members. It now has a multi-faceted membership scheme and institutions, projects and individuals are encouraged to join. The benefit of membership is, of course, the ability to influence the development of the TEI. 8. Association Initiatives Publicity: The Chair reported that the Association publicity leaflet has now been printed (it was included in the conference packs). The meeting wished to thank and record its appreciation to Louise Heininck and Marilyn Deegan for their efforts on this. The Association will carry out a publicity drive by sending the leaflet to conferences, etc. The Committee welcomes any ideas and suggestions that members may have and asks those members to contact the Secretary. Bursary Scheme: There were 5 winners again this year. Their names, institutional affiliations and abstracts of their papers can be found on the ALLC website. Student Prize: The Chair reported that a student prize competition will be announced within the next few weeks. The first competition will take place during the coming 12 months and the prize will be presented at the conference in Tübingen. Workshop Scheme: The Chair reported on the first workshop, held in Thessaloniki last year. Under the scheme the Association provides support for such workshops but expects the host organisation to cover some of the expenses. The Committee anticipates three different kinds of workshops: brief general introductions to humanities computing, short workshops on specialised topics, and longer workshops with substantial practical components. Project Support Scheme: This scheme needs more work, but the Committee hopes to be able to announce it in the near future. Details of the scheme will appear on the website. 9. Any Other Business Willard McCarty brought up the question of ties between scholarly organisations and asked the meeting to consider possibilities for forming such ties. As an example he mentioned the newly formed tie between the Linguistic Society of America and the ACH; Cathy Ball (Georgetown University) is now the LSA representative on the ACH. The meeting discussed the matter and thought that this was a good idea. Members are encouraged to consider organisations that they think might be beneficial to the ALLC (perhaps organisations that they themselves are members of). A minimal tie might take the form of a link to the other organisation’s website. The meeting was closed at 14.15.
120601 PHV