ALLC AGM 240700

Association for Literary and Linguistic Computing

Annual General Meeting, June 14th, 2004

Minutes of the Annual General Meeting of the Association for Literary and Linguistic Computing, Held at the University of Gothenburg, June 14th, 2004

Agenda

Apologies

Minutes

Matters arising

Officer’s reports

Chair

Secretary

Treasurer

Communications of the Association

Conferences

Association initiatives

Any other business

The meeting was called to order at 12.40.

In the absence of Harold Short (Chair), the meeting was chaired by David Robey (President).

1.   Apologies

Apologies for absence were received from Harold Short (Chair), Thomas Rommel, and Michael Sperberg-McQueen.

2.   Minutes

The minutes of the previous meeting were accepted as a true record.

3.   Matters arising

There were no matters arising.

4. Officers' Reports

Chair: The main item was the IFDISH update. It was noted that the ALLC Committee has had extensive discussion on the matter. In the absence of Harold Short, John Unsworth came to report on the matter. He noted that there are many legal hurdles to cross still. ACH members will henceforth be members of their Association by virtue of subscriptions to Literary and Linguistic Computing.

The ALLC is represented on the IFDISH Steering Committee by Harold Short, Lisa Lena Opas-Hänninen and Laszlo Hunyadi, all of whom are voting members, and by Jean Anderson, who is a non-voting member. The ACH is represented by John Unsworth (voting member), Julia Flanders, Geoffrey Rockwell and Lorna Hughes (all non-voting members).

The IFDISH Steering Committee has been set up to look into the details of the overarching organisation and other matters. No final decisions will be taken on anything, but the intention is to look at the 2006 conference protocols before the Victoria conference.

The issue of COSH/COCH and other organisations, such as DRH, should be looked at, but the ALLC Committee feels that the should be affiliated organisations rather than chapters of IFDISH.

The issue of the publishers of Literary and Linguistic Computing was also discussed. The ALLC Committee proposes that we stay with OUP, although there are some issues yet to be resolved.

Secretary: The Secretary reported that the main problem recently has been getting a membership list that is up-to-date and reliable. This issue will be discussed in detail with OUP.

Treasurer: The Treasurer, Jean Anderson, noted that our future lies in encouraging people to join the Association.

The balance sheet shows a balance of 22,000 GBP.

Only 2 bursaries were awarded but we had a workshop in South Africa.

50,000,- from the Building Society was moved to the Bank of Scotland to get a better interest rate.

The President noted that we need to think about how to spend more money so that we don’t accumulate a great surplus.

The Treasurer noted that we could and should put more effort into prizes for students.

The President also noted that the website was going to become multilingual and the Secretary and Treasurer were handling it.

At this point Jan-Gunnar Tingsell, the local organiser of the conference came to report and the President moved to item 6.

6.  Conferences

Jan-Gunnar Tingsell noted that everything was running smoothly and he was pleased with everything so far.

Ray Siemens reported that the dates for the conference in Victoria would be June 15-20, 2005 (Wednesday – Friday). This means that the Committee meeting will be on Tuesday the 14 th.

The Chair of the Programme Committee for the Victoria Conference is Alejandro Bia. The ALLC representatives are Simon Horobin, Lisa Lena Opas-Hänninen, Michael Sperberg-McQueen and Concha Sanz-Miguel. The Programme Committee will consider the issue of multilingualism.

There has been an offer to host the 2006 conference from Liliane Gallet-Blanchard at the Sorbonne in Paris. She will come with a proposal to the mid-year meeting of the Committee and it will make the decision.

7.  Association initiatives

There was nothing to report under this item that hadn’t already been discussed.

8.  Any other business

The President noted that Elizabeth Burr and Laszlo Hunyadi had been re-elected to the Committee for another three-year term. Liliane Gallet-Blanchard had been elected for a three-year term, to replace John Dawson, who had wished to step down. Alejandro Bia had been elected for a one-year term to replace David Robey, who had been elected President.

The Chair, Secretary and Treasurer had been re-elected.

The President then returned to item 5.

5.   Communications of the Association

The Editor reported that next year would be the 20 th year of Literary and Linguistic Computing and she was hoping to note this somehow, perhaps with a special issue.

The President noted that the Association was also keen to have a special issue in memory of Antonio Zampolli. He thanked the Editor, Marilyn Deegan, and Simon Horobin and Edward Vanhoutte for all their efforts this year.

The meeting was adjourned at 13.30.

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Association for Literary and Linguistic Computing Annual General Meeting, June 14th, 2004 Minutes of the Annual General Meeting of the Association for Literary and Linguistic Computing, Held at the University of Gothenburg, June 14th, 2004 Agenda Apologies Minutes Matters arising Officer’s reports Chair Secretary Treasurer Communications of the Association Conferences Association initiatives Any other business The meeting was called to order at 12.40. In the absence of Harold Short (Chair), the meeting was chaired by David Robey (President). 1. Apologies Apologies for absence were received from Harold Short (Chair), Thomas Rommel, and Michael Sperberg-McQueen. 2. Minutes The minutes of the previous meeting were accepted as a true record. 3. Matters arising There were no matters arising. 4. Officers' Reports Chair: The main item was the IFDISH update. It was noted that the ALLC Committee has had extensive discussion on the matter. In the absence of Harold Short, John Unsworth came to report on the matter. He noted that there are many legal hurdles to cross still. ACH members will henceforth be members of their Association by virtue of subscriptions to Literary and Linguistic Computing. The ALLC is represented on the IFDISH Steering Committee by Harold Short, Lisa Lena Opas-Hänninen and Laszlo Hunyadi, all of whom are voting members, and by Jean Anderson, who is a non-voting member. The ACH is represented by John Unsworth (voting member), Julia Flanders, Geoffrey Rockwell and Lorna Hughes (all non-voting members). The IFDISH Steering Committee has been set up to look into the details of the overarching organisation and other matters. No final decisions will be taken on anything, but the intention is to look at the 2006 conference protocols before the Victoria conference. The issue of COSH/COCH and other organisations, such as DRH, should be looked at, but the ALLC Committee feels that the should be affiliated organisations rather than chapters of IFDISH. The issue of the publishers of Literary and Linguistic Computing was also discussed. The ALLC Committee proposes that we stay with OUP, although there are some issues yet to be resolved. Secretary: The Secretary reported that the main problem recently has been getting a membership list that is up-to-date and reliable. This issue will be discussed in detail with OUP. Treasurer: The Treasurer, Jean Anderson, noted that our future lies in encouraging people to join the Association. The balance sheet shows a balance of 22,000 GBP. Only 2 bursaries were awarded but we had a workshop in South Africa. 50,000,- from the Building Society was moved to the Bank of Scotland to get a better interest rate. The President noted that we need to think about how to spend more money so that we don’t accumulate a great surplus. The Treasurer noted that we could and should put more effort into prizes for students. The President also noted that the website was going to become multilingual and the Secretary and Treasurer were handling it. At this point Jan-Gunnar Tingsell, the local organiser of the conference came to report and the President moved to item 6. 6. Conferences Jan-Gunnar Tingsell noted that everything was running smoothly and he was pleased with everything so far. Ray Siemens reported that the dates for the conference in Victoria would be June 15-20, 2005 (Wednesday – Friday). This means that the Committee meeting will be on Tuesday the 14 th. The Chair of the Programme Committee for the Victoria Conference is Alejandro Bia. The ALLC representatives are Simon Horobin, Lisa Lena Opas-Hänninen, Michael Sperberg-McQueen and Concha Sanz-Miguel. The Programme Committee will consider the issue of multilingualism. There has been an offer to host the 2006 conference from Liliane Gallet-Blanchard at the Sorbonne in Paris. She will come with a proposal to the mid-year meeting of the Committee and it will make the decision. 7. Association initiatives There was nothing to report under this item that hadn’t already been discussed. 8. Any other business The President noted that Elizabeth Burr and Laszlo Hunyadi had been re-elected to the Committee for another three-year term. Liliane Gallet-Blanchard had been elected for a three-year term, to replace John Dawson, who had wished to step down. Alejandro Bia had been elected for a one-year term to replace David Robey, who had been elected President. The Chair, Secretary and Treasurer had been re-elected. The President then returned to item 5. 5. Communications of the Association The Editor reported that next year would be the 20 th year of Literary and Linguistic Computing and she was hoping to note this somehow, perhaps with a special issue. The President noted that the Association was also keen to have a special issue in memory of Antonio Zampolli. He thanked the Editor, Marilyn Deegan, and Simon Horobin and Edward Vanhoutte for all their efforts this year. The meeting was adjourned at 13.30.
120601 PHV