ALLC Elections 2010

	Document Contents Overview Nomination Process 2010 Voting Process 2010

	The information below relates to the preparation for, and the running of the 2010 elections - the third to be held under the revised constitution adopted in December 2007.

Overview

The elections in 2010 are the third under the Constitution as revised by the ALLC Committee at its December 2007 meetings. The Constitution is available for consultation on this website.

Elections

ALLC Committee : standard election process

Three members of the ALLC Committee are to be elected, each to serve a three-year term 2010-2013. Of the three retiring Committee members, none is eligible for nomination to serve a further three year term, because they have already served at least two terms. This represents a substantial commitment for which the Association is extremely grateful. The retiring members are: Elisabeth Burr; Laszlo Hunyadi; Liliane Gallet-Blanchard.

ALLC Committee : replacement member

One further member is to be elected for a 2-year term. In the 2009 elections, one of the three members elected to server a 3-year term 2009-2012 was Melissa Terras, who was subsequently appointed by the Committee to the position of Secretary. Under the constitution, a further election is required for a new member to serve the remainder of the term for which Melissa was elected - i.e. for the period 2010-2012.

Combined election process

In order to avoid undue complication in the election process, nominations will be invited for FOUR members. When the voting has taken place, the three candidates who receive the highest number of votes will take the three-year positions, and the candidate with the next highest number of votes will serve for two years.

ALLC Officers

A new Chair is to be elected to serve a three-year term 2010-2013. The outgoing Chair, Harold Short, is stepping down and would not in any case be eligible to stand for re-election.

Election process

1. The first stage of the elections is a nominations period, which will begin on Monday 22 March and will end on Friday 30 April 2010.
2. The second stage is voting by ALLC members to elect Committee members from among those nominated. This stage will begin on Monday 3 May and will end on Friday 11 June 2010. The results will be announced at the ALLC Annual General Meeting, which will take place during the Digital Humanities 2010 conference.
3. The third stage is the appointment of a Chair, from among those nominated, by the ALLC Committee at its meeting on Tue 6 July 2010.

Nomination Process 2010

Definition

Someone is a member of the ALLC in good standing if s/he is a current individual subscriber to the journal LLC - able to quote their subscription number - who has signed up in the subscription process as either an 'ALLC' or 'Joint' member. 'Current' means the current subscription year, i.e. 2010.

Nominations

Nominees must be members of the ALLC in good standing.

Each nomination must be supported by two ALLC members in good standing - in effect a proposer and seconder, and must have a statement from the nominee of her/his willingness to stand. The process of nomination is described below. Self-nomination is not permitted under the terms of the Constitution.

Invitation to submit nominations: closing date FRIDAY 30 APRIL 2010

Nominations are invited for the following positions:

1. FOUR Committee members: THREE to serve 3 years 2010-2013, and ONE to serve 2 years 2010-2102. To avoid undue complication in the election process, members who make or accept nominations will not be required to specify whether the nomination is for a 2-year or a 3-year term. The three candidates who receive the highest number of votes will take the 3-year positions, and the candidate with the next highest number of votes will serve for two years.
2. Chair: to serve 3 years 2010-2013

Nominations may be made online, by email, or by post, as follows:

Nominations may be submitted using the Nomination Form provided here. Use the form once for each person you wish to nominate. For a nomination to be valid, forms will need to be received from two ALLC members, and the nominee must confirm by email or in writing that they are willing to stand, and must quote their LLC subscription number.

Nominations may be made by email, in which case we suggest three email messages for each nomination: one from each nominator and one from the nominee. Each email message must include the sender's LLC subscription number - i.e. for a valid nomination, the LLC subscription number is required for each of two nominators and for the nominee. Email nominations should be sent to nominations@allc.org.

Nominations may be made by post to

	Contact Details ALLC Elections 2010 c/o CCH King's College London 26-29 Drury Lane London WC2B 5RL (UK)

In all cases, nominations must be received no later than FRIDAY 30 APRIL 2010.

Voting Process 2010

Nine candidates have been nominated for the four available Committee posts, so an election will be held. Each registered subscriber to LLC who entered 'ALLC' or 'Joint' as their membership option will be entitled to vote. The voting system to be used is managed by OUP, who will send each voter a 'token'. In order to vote, the voter will be required to enter both their LLC subscriber number and the token they have been sent. Full details of the url and the voting system will be circulated to eligible voters and published on this website.

The voting process will be scrutinised by David Robey (President), Melissa Terras (Secretary) and Harold Short (Chair).

The time required to prepare the OUP system has resulted in a slight change in the timetable. It is now expected that voting will begin on Tue 1 June, and will close on Fri 25 June. The results will be formally announced at the ALLC AGM on Thu 8 June.

The Committee agreed that the three candidates who receive the highest number of votes will be elected to the three 3-year positions 2010-2013 that are available, and the candidate with the next highest number will be elected to the 2-year positiion 2010-2012 vacated when Melissa Terras was elected as Secretary last year.

Only one nomination was received for the post of Chair, and the nominee was Lisa Lena Opas-Hanninen. Her election as Chair for the 3-year term 2010-2013 will be confirmed at the Committee meeting in London on 6 July 2010.

Footnotes
1.		Your LLC subscriber number is on the address label when the journal is sent to you and on the subscription reminder letter. If you haven't kept any of these papers, then contact the ALLC Membership Services Coordinator David Beavan by email: membership-allc [at] digitalhumanities.org; or the ALLC Chair Harold Short: harold.short [at] kcl.ac.uk, or OUP: Journals Customer Service Department, Oxford University Press.