ALLC Elections 2008: Background and Context

	Document Contents Overview Nomination Process 2008 Voting Process 2008

	The information below appeared on this website at various stages in the preparation for, and the running of the 2008 elections - the first to be held under the new constitution adopted in December 2007. It will continue to be available for reference until the start of the 2009 election process.

Overview

The elections in 2008 are the first under the Constitution as revised by the ALLC Committee at its December 2007 meetings. As a result, the elections have a 'normal' component, and a 'transition' component. The new Constitution is available for consultation, and also a more detailed description of the changes and the transition arrangements approved by the Committee.

Normal Component

ALLC Committee

Three members of the ALLC Committee are to be elected, each to serve a three-year term 2008-2011. Of three retiring Committee members, Alejandro Bia is eligible for nomination to serve a further three years.

ALLC Officers

A new Treasurer is to be elected to serve a three-year term 2008-2011.

Transitional component

ALLC Committee

Three members are to be elected, each to serve a two-year term 2008-2010. As part of the transition arrangements, three members were elected in 2007 to serve a 1-year term. All three are eligible for nomination. They are: Elisabeth Burr; Liliane Gallet-Blanchard; Laszlo Hunyadi.

ALLC Officers

• . A Secretary is to be elected to serve a one-year term, 2008-2009. The current Secretary, Lisa Lena Opas-Hänninen, is eligible for nomination.
• . A Chair is to be elected to serve a two-year term, 2008-2010. The current Chair, Harold Short, is eligible for nomination.

After the transition

From 2009 onwards, in each year elections will be held for 3 committee members and one of the officers.

Election process

1. The first stage of the elections is a nominations period, which ends on Friday 9 May 2008.
2. The second stage is voting by ALLC members to elect ALLC Committee members from among those nominated. This stage ends on Monday 2 June 2008.
3. The third stage is the appointment, from among those nominated, of ALLC Officers by the ALLC Committee at its meeting on Tue 24 June 2008.

Nomination Process 2008

Definition

Someone is a member of the ALLC in good standing if s/he is a current individual subscriber to the journal LLC - able to quote their subscription number - who has signed up in the subscription process as either a 'Joint' or 'ALLC' member.

Nominations

Nominees must be members of the ALLC in good standing.

Each nomination must be supported by two ALLC members in good standing, and must have an associated statement from the nominee of her/his willingness to stand.

Invitation to submit nominations: CLOSED 9 MAY 2008

The following is no longer relevant but is left visible for documentation purposes:

Nominations are therefore invited for the following positions:

1. Committee members: to serve 3 years 2008-2011
2. Committee members: to serve 2 years 2008-2010
3. Treasurer: to serve 3 years 2008-2011
4. Chair: to serve 2 years 2008-2010
5. Secretary: to serve 1 year 2008-2009

Nominations may be made online, by email, or by post, as follows:

Nominations may be submitted using the Nomination Form provided here. Use the form once for each person you wish to nominate. For a nomination to be valid, forms will need to be received from two ALLC members, and you will need to request your nominee to confirm by email or in writing that they are willing to stand.

Nominations may be made by email, in which case we suggest three email messages for each nomination: one from each nominator and one from the nominee. Do not forget to quote your LLC subscription number. Email nominations should be sent to nominations@allc.org.

Nominations may be made by post to

	Contact Details ALLC Elections 2008 c/o CCH King's College London 26-29 Drury Lane London WC2B 5RL (UK)

In all cases, nominations must be received no later than Monday 9 May 2008.

Voting Process 2008

All ALLC members are now invited to vote, in order to elect three Committee Members, each to serve a three-year term 2008-2011. There are five nominated candidates:

• . Dave Beavan
• . Alejandro Bia
• . Arianna Ciula
• . Øyvind Eide
• . Jan-Christof Meister

Each candidate has provided a brief CV which you can read by clicking the links above.

In order to cast your vote, you will need to access the url sent to you in an email message from the ALLC Chair, Harold Short. The message was sent to all current ALLC members in good standing. If you are an ALLC member and did not receive the email message for any reason, please contact Harold Short as soon as possible: harold.short [at] kcl.ac.uk. The email also contains the username and password you will need to access the vote website.

On the vote website you will be asked to supply the following information:

• Your LLC subscriber number
• Your first name
• Your surname (family name)
• Your email address

The names of the five candidates then appear, and you are able to record your three choices. Note that the terminology 'First Choice, Second Choice, Third Choice' does NOT imply any order of preference; it refers only to the fact that you can vote for three candidates. Each vote will have exactly the same value as any other. Please note that each of your three votes must be for a different candidate.

Your LLC subscriber number and email address are validated against a database of current ALLC members. When entering your LLC subscriber number, it is the last eight digits that must be entered; please ignore any leading zeros that appear on the address label of your copy of the journal. If you do not know your LLC subscriber number, you may obtain it from OUP¹, or by contacting Harold Short at the email address shown above.

The Electoral Officers for the election are: the Association Chair - Harold Short; and the Secretary - Lisa Lena Opas-Hanninen. There are two scrutineers: the President - David Robey; and the Treasurer - Jean Anderson.

The voting period runs from Wed 28 May to Sun 15 June, and you may cast your votes at any time in that period.

Should you encounter any difficulties, there is a Help form on the vote website where you can describe the problem(s) you have had. If you do not receive a reply within 24 hours, please notify one or both the Electoral Officers: harold.short [at] kcl.ac.uk OR lisa.lena.opas-hanninen [at] oulu.fi.

Please note that although your subscriber number and personal details are used in the validation process to make sure you are entitled to vote, and to record the fact that you have voted (and, of course to prevent anyone voting more than once), no voter details will be seen by the Electoral Officers when the votes are counted. They will see only the votes that have been submitted, and NOT who submitted them, so that this will be a secret ballot. Voter information might be reviewed by the Scrutineers, but only if they have good reason to believe that irregularities have occurred in the voting process.

When the voting period ends, the votes will be counted by the Electoral Officers, and inspected by the Scrutineers. The results will be announced at the Committee meeting and the Annual General Meeting at the Oulu conference, and thereafter will be announced by email to all members and on the ALLC website.

Please contact one of the Electoral Officers if you have any questions about the voting process.

PLEASE USE YOUR VOTES.

Footnotes
1.		Your LLC subscriber number is on the address label when the journal is sent to you and on the subscription reminder letter. If you haven't kept any of these papers, then contact the Journals Customer Service Department, Oxford University Press.